WorkCentre Pro 421 User Guide 7-11
Machine Defaults & Setups
Department Codes
Use of the machine can be limited to authorised personnel
within a department by setting up Department Codes. Within
the Department Codes function you can assign one Master
Code for the administrator, and up to 98 Department Numbers
and Codes for individual departments to use. The machine can
then monitor each department’s usage.
When the function is used for the first time, the administrator is
prompted to enter a Master Code Name and a 5-digit Master
Code. This name and code is then used to access the function
for setting up individual Department Codes.
Each Department Code also has a 2 digit Department Number
and a Department Name assigned. The Department Number
assigned to the Master Code is preset as 01. During the setup
procedure, you are prompted to enter a 2 digit Department
Number, a Department Name and a 5 digit Department Code
for each department.
It is recommended that you plan which numbers, names and
codes should be assigned to each department prior to setting
up Department Codes.
The individual Department Codes are used to access and
operate the machine. As each department enters their
assigned Department Code to access and operate the
machine, the usage is recorded on the Department Code
Report.
HINT: For instructions on printing the Department Code
Report, refer to page 7-20.
