Xerox 4112/4127 Copier/Printer User Guide
3-51
3. Scan
Searchable Text
This feature allows you to scan text and generate PDFs that
contain a layer of searchable text. The scanned document can
then be transmitted using Scan to PC, E-mail or Network
Scanning, where it can be searched, copied and pasted and
commented on using Adobe Acrobat or Microsoft Word software.
For security purposes the original document cannot be edited.
There are two selections that you can choose from the Searchable
Text screen:
• Image Only: Scans and transmits images. The text is not
searchable when using this option.
• Searchable: This feature allows you to scan a document that
contains text, compress it and then transmit the resulting PDF
file. The text is imbedded into the scanned file.
The following are a few examples which show the benefits of
using the PDF Scan Kit’s Searchable Text feature:
• Searchable text is useful when scanning documents that
contain bulk text (e.g., user manuals, business reports,
memos, legal documents, etc.) so that you can view and
search them when using applications such as Adobe Acrobat
Reader.
• Searchable text is useful for archiving scanned pages. As an
example, once documents are scanned, you can search an
entire archive for all documents that include the word "feather."
Since the text is searchable, it is recognized by text search
engines such as Google Desktop, Microsoft Windows, etc.
• You can send searchable PDF documents to colleagues for
review and comment. They can then comment on the
documents using Adobe Acrobat Reader commenting tools
and then return the documents to you.
• You can scan numerous documents and then create a single
PDF document using tools such as Adobe Acrobat
Professional. It may be more convenient to have one single file
than ten separate files.
• When sending images, the sent image can be cropped and
then edited using imaging software such as Adobe Photoshop
or SnagIt. For security purposes, the original image cannot be
edited.
