Beyond the basics
2.29
Entering the cover page message
1.
If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press
COPY
/
FA X
to change to Fax mode.
2.
Press
PROGRAM
,
K
, 2,
ENTER
.
3.
Now, use the one-touch keypad to enter a message for the cover page. The
message can be up to 40 characters in length. You enter the message the same way
you entered your fax name during EasyStart. We’ll review the process, here. (If
you’re changing a previously entered message, see the note at the end of this step.)
Important:
As in EasyStart, you enter letters and other non-numeric characters
through the one-touch keys.
Cover Page :Upper
_
The word “Upper” means the machine is currently set for entering only upper-case
letters. If you press
R
, the machine will see it as an
R
(not an
r
).
To change it so that pressing a one-touch key will produce a lower-case letter
rather than an upper-case letter, press
ALPHABET
. The display will change to:
Cover Page :Lower
_
This means pressing one-touch keys will enter lower-case letters: pressing
R
will
produce an
r
(not an
R
) on the display.
To switch back for upper-case entries, press
ALPHABET
again.
To enter spaces, punctuation and symbols, press
CODE
then enter the characters
shown on the one-touch keypad you want.
To use
CODE
to enter a wide variety of characters, please review the explanation on
page 2.3. The vast majority of the time, you will probably find the
ALPHABET
key
to be sufficient.
Note:
If you make a mistake or want to erase characters entered in a previous
setting, press
CANCEL
to erase leftward. Or, if you want to change just
one character in the message, press
to move the cursor leftward, or
to move it rightward, to that character and press
CANCEL
to erase it.
Then re-enter until the message is just as you want it.
4.
When the message is as you want it, press
ENTER
to save it.
Printing the cover page
To confirm that the cover page is as you wish, it’s easy to print a sample cover page from
your fax machine. Just press
PROGRAM
,
K
,
3
,
ENTER
.
Managing your fax with its journal
and reports
Setting the activity journal
Just as a checkbook records your daily financial transactions, your fax machine keeps an
activity journal
which records the machine’s 125 most recent fax transactions. For each, the
activity journal lists the following information:
•
Assigned number
, starting a new each day at
001
•
Remote location
called
•
Resolution mode
•
Starting date and time
•
Duration
, in minutes and seconds
•
Length
, in number of pages
•
Department code
(see pages 2.47 – 2.48)
•
Result
of the call — If preceded by an asterisk (*), this signifies an
ECM
communication
(see page 2.5).
•
Any special operations
— For example, a fax call made using an optional handset will
appear as “Manual”
If you wish, your fax machine will print the activity journal automatically after 125
transactions. To toggle this automatic printing on or off:
1.
If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press
COPY
/
FA X
to change to Fax mode.
2.
Press
PROGRAM
,
G
,
1
,
ENTER
. The display will show:
Auto Print: Off
Program/Enter
If this setting you see is acceptable, skip to step 3.
Otherwise, proceed to step 2.
3.
To change the setting, press
PROGRAM
once or twice until your desired choice
appears. Here, we’ve chosen
On
.
Auto Print: On
Program/Enter
4.
Press
ENTER
to save the setting.
Printing an activity journal manually
If you need to see an activity journal but can’t wait until your fax has finished the 125 fax
transactions and prints the journal automatically, just print the journal manually at any time
by pressing
PROGRAM
,
G
,
2
,
ENTER
.
