Beyond the basics
2.39
6.
The display now shows:
5:Name :Upper
_
or
5:Name :Upper
Bookkeeping_
The machine now is prompting you for a name for this mailbox. For example, you
may wish to name it
Ernie
if someone named Ernie is going to be the usual
recipient of SecureMail faxed to this mailbox.
If you
do not
wish to enter or change this mailbox’s name, skip to step 8.
If you
do
wish to enter or change this mailbox’s name, proceed to step 7.
If you wish to
clear
this SecureMail mailbox’s name, press
CANCEL
to erase
all
characters in the mailbox name and proceed to step 7.
7.
A mailbox’s name may be up to 16 characters in length. You enter the name the
same way you entered your fax name during EasyStart. We’ll review the process,
here. (If you’re changing a previously entered name, see the note at the end of this
step.)
Important: As in EasyStart, you enter letters and other non-numeric characters
through the one-touch keys.
5:Name :Upper
_
The word “Upper” means the machine is currently set for entering only upper-case
letters. If you press
R
, the machine will see set it as an
R
(not an
r
).
To change it so that pressing a one-touch key will produce a lower-case letter
rather than an upper-case letter, press
ALPHABET
. The display will change to:
5:Name :Lower
_
This means pressing one-touch keys will enter lower-case letters: pressing
R
will
produce an
r
(not an
R
) on the display.
To switch back for upper-case entries, press
ALPHABET
.
To enter spaces, punctuation and symbols, enter the characters shown on the one-
touch keypad you want.
To use
CODE
function to enter a wide variety of characters, please review the
explanation on page 2.3. The vast majority of the time, you will probably find the
ALPHABET
key to be sufficient.
Note: If you make a mistake or want to erase characters entered in a previous
setting, press
CANCEL
to erase leftward. Or, if you want to change just
one character in the name, press
to move the cursor leftward, or
to move it rightward, to that character and press
CANCEL
to erase it. Then
re-enter until the name is just as you want it.
8.
Press
ENTER
to save the mailbox information. The display now shows:
S Mail No. 5
Enter I.D. Code:0000
The machine is asking for the SecureMail box’s four-digit
ID
code
. This is the code
which, as we will see, one must enter in order to print a document which any remote
SecureMail-compatible fax sends to this mailbox.
9.
Check the following list to determine your next move.
• If, in step 7, you changed the name of an
existing
SecureMail mailbox and you
want to keep its
ID
code the same, skip to step 12.
• If, in step 7, you entered a new mailbox name, proceed to step 10.
• If you wish to change the
ID
code of an existing mailbox, proceed to step 10.
10.
Decide upon, and then write down, the four-digit SecureMail
ID
code (
0001-9999
)
for this mailbox and put it in a safe place.
Important: After you proceed with step 11, you (or other users whom you
designate)
must
know this code to print documents sent to this
mailbox.
Important: Do
not
use
0000
as a code.
11.
Use the numeric keypad to enter the four-digit
ID
code for this mailbox.
12.
Press
ENTER
to save the mailbox information.
Printing a SecureMail mailbox list
You can easily print a list of all the SecureMail mailboxes set up on your machine.
Change to Fax mode then press
PROGRAM
,
E
,
2
,
ENTER
.
Note: To assure the security of the mailboxes, the list
doesn’t
print the
ID
code.
Setting SecureMail storage time
Your fax machine can store incoming documents in SecureMail mailboxes (up to the limits
of its memory) as long as 31 days. After that, it automatically erases the documents. To set
the storage time:
1.
If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press
COPY
/
FA X
to change to Fax mode.
2.
Press
PROGRAM
,
E
,
4
,
ENTER
. The display shows:
S Mail Hold Time
Hold Time(1-31): 03
